Commercial Grounds Maintenance
Commercial grounds maintenance, without the chasing.
Planned grounds maintenance for businesses, property managers and facilities teams across West Kent and neighbouring East Sussex.
Agreed schedules, clear service records, proactive issue reporting and direct local accountability.
- £10m liability cover
- SafeContractor approved
- Site specific RAMS & COSHH
- Digital service reporting
Nothing forgotten
Every visit route-audited and tracked through modern grounds maintenance scheduling software
Clear service records
Photo and service log per visit, giving facilities and property teams a clear record of completed work.
Fast responses
Reply SLAs measured in hours, not days, even outside contract hours
Local crew
Supporting your social value, ESG and local-spend commitments
Scheduled visits
Your site follows an agreed maintenance programme, so you know when routine work is planned throughout the contract.
Visual reporting
Digital service records and photographs give you clear evidence of completed work without needing to visit the site yourself.
Responsive communication
Calls are answered by a real person, with emails and enquiries responded to by the next working day
Direct accountability
You deal directly with the people responsible for your contract, without unnecessary management layers.
Your grounds contractor should reduce your workload - not add to it.
If you are responsible for a commercial site or several properties, you should not have to chase a contractor to find out whether the grounds visit happened.
Missed or unpredictable visits, poor communication, unclear standards and unexpected extras turn a routine maintenance contract into another management task.
Roff Co works differently. Your grounds run to an agreed maintenance programme, visits are documented and issues are reported proactively – so you know what is happening without needing to be there.
Commercial grounds need commercial management.
Looking after a commercial property is different from maintaining a private garden. Your contractor will be working around employees, residents, patients, visitors and vehicles.
More to consider – members of the public, health and safety, access, insurance, budgets and reporting.
That is why commercial grounds maintenance is more than grass cutting and hedge trimming. It is a planned service with an agreed scope, clear responsibilities and accountable delivery throughout the year.
One planned maintenance programme for your site.
Before work begins, we agree on what needs maintaining, how often it needs attention and what is included in the contract. Your routine grounds maintenance then runs to a planned annual programme, with predictable monthly billing and a digital record of completed visits.
Planned Grounds Maintenance
An agreed annual programme covering routine grass cutting, hedge and shrub maintenance, weed control, leaf clearance and other scheduled grounds care.
Additional Site Works
When your site needs work outside the routine programme, we identify it clearly and agree the scope.
Service Reporting
Visits are digitally recorded with photographs and operational notes, giving facilities and property teams clear evidence of completed work without needing to inspect every visit themselves.
The Horder Centre, Crowborough
As a leading independent healthcare provider, keeping the hospital grounds safe and presented is a priority for The Horder Centre.
Now in our third year of managing the grounds, Roff Co provides a dependable schedule of services. We ensure the site remains welcoming and safe for patients and staff all year round.
Watch: The facilities team at The Horder Centre discuss their partnership with Roff Co.
Working with The Horder Centre
Across the three-year relationship
Digital reporting after visits
Commercial experience across the sites we already maintain.
Different commercial environments create different priorities. Our existing client base gives us direct experience across healthcare, industrial property and managed residential portfolios.
Healthcare
Reliable grounds maintenance around patients, staff and visitors, with careful scheduling, clear access and documented service.
Managed residential portfolios
Consistent maintenance across multiple sites, with clear evidence for property managers and fewer avoidable resident queries.
Industrial & commercial sites
Safe, presentable grounds maintained around vehicle movements, site access and day-to-day business operations.
We also work with other local commercial and public organisations where the site, geography and contract are a good operational fit.
A straightforward way to appoint your next grounds contractor.
Whether you are replacing an incumbent contractor or planning ahead for a future review, we make the process clear from the start.
Initial conversation
Tell us about the site, your current arrangement and what you need from the contract.
Commercial site walk-through
We inspect the grounds with you, confirm the areas and priorities, and identify anything that needs clarifying before we price.
Clear proposal
Within five working days of the site visit, you receive an itemised annual maintenance proposal showing the routine scope, schedule and monthly cost.
Mobilisation
Once appointed, we confirm access, site information, safety documentation and the maintenance programme before the first scheduled visit.
Managed service
Visits are scheduled, digitally recorded and reported throughout the contract, with additional issues raised as they are identified.
Ready for commercial supplier checks.
When you appoint a contractor to work around employees, residents, patients or members of the public, the paperwork matters. We keep the core information needed for commercial supplier checks current and readily available.
£10m Liability Cover
Public and employers’ liability insurance suitable for commercial sites.
SafeContractor Approved
Independent health and safety contractor accreditation.
Site-Specific RAMS & COSHH
Risk assessments, method statements and chemical controls prepared for commercial work.
PA1 & PA6 Qualified
Qualified for professional pesticide application where treatment is required.
Cyber Essentials
Cyber security controls protecting the systems and information used to manage our business.
Measured actions, not green claims.
Environmental requirements differ from site to site. We focus on practical measures we can actually evidence, including battery equipment where appropriate, carbon reporting and 100% recycling of the green waste generated through our maintenance work.
Commercial battery tools
Deployed
Carbon reduction plan
Available
Green waste recycling
100%
Reviewing your grounds maintenance?
If you are looking for a contractor now, we can arrange a commercial site walk-through and provide an itemised maintenance proposal within five working days of the visit.
Current contract not due yet?
Tell us when your grounds maintenance contract is next reviewed and we can speak at the right time.